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UX research report: Write & present your UX research findings

Bridge the gap between research & action! Dive into our expert guide to writing & presenting UX findings that deliver valuable insights.

January 18, 2024
Team Blitzllama

Uncovering valuable insights through UX research is just half the battle for UX researchers. The challenge lies in effectively communicating those findings to stakeholders.

Many researchers struggle to craft a compelling and clear presentation, hindering the impact of their work. Understanding this frustration, our article empathizes with UX researchers seeking a straightforward solution to write and present their research findings.

We provide practical tips and a step-by-step guide, empowering researchers to convey their insights in a way that resonates with diverse audiences. Get the most out of your UX research by learning how to craft and deliver impactful research reports.

What is a UX research report?

A UX research report is a document summarizing findings from user experience studies. It shares insights gained through observing and interacting with users during product testing. 

The report aims to inform design decisions by presenting user preferences, pain points, and behavior patterns. It typically includes a brief overview, methodology, key findings, and actionable recommendations. 

This aids UX researchers in communicating discoveries to stakeholders and team members. The report's simplicity ensures accessibility for non-technical audiences, fostering collaboration and driving user-centered design. 

By distilling complex data into understandable insights, the UX research report empowers teams to create more effective and user-friendly experiences.

Now that we've laid the foundation, let's delve into the significance of having a user research report in your toolkit.

Why do you need a user research report?

A user research report is not just a formality; it plays a pivotal role in enhancing the design process. This section will shed light on the importance of having a well-crafted user research report:

Why do you need a user research report

1) Positively influence UX design

User research reports serve as a compass, guiding designers toward creating user-friendly experiences. 

By understanding user behaviors, preferences, and pain points, designers can tailor interfaces that resonate with the target audience. 

A well-crafted research report ensures that design decisions align with user needs, enhancing overall user satisfaction. 

Without a user research report, designers may miss crucial insights, leading to designs that may not effectively address users' expectations and preferences.

2) Make sense of data sets and explain complicated graphs or other quantitative research results

User research often involves complex data sets and quantitative results. A user research report plays a pivotal role in simplifying this information. 

It acts as a translator, breaking down complicated graphs and quantitative findings into easily digestible insights. 

This ensures that the entire product team, including non-researchers, can comprehend and act upon the data effectively. 

Without a user research report, valuable quantitative insights may remain inaccessible or misunderstood, hindering informed decision-making within the product development process.

3) Provide actionable recommendations on the next steps

User research reports go beyond presenting findings; they offer actionable recommendations for the next steps. 

By distilling insights into clear, practical suggestions, these reports empower the product team to implement improvements. 

This ensures that the team doesn't just identify issues but also knows how to address them. 

Without a user research report, the path forward may be unclear, and the team may struggle to translate research findings into tangible actions that drive positive change in the product.

4) Summarize key findings, so they can be translated into every role and responsibility of the product team

A user research report serves as a comprehensive summary of key findings, making it accessible to every role in the product team. 

It distills complex information into straightforward takeaways that can guide decision-making across various functions. 

This inclusivity ensures that everyone, from developers to marketers, can grasp the user insights relevant to their responsibilities. 

Without a user research report, critical information may remain scattered, hindering the team's ability to work collaboratively and align efforts towards a user-centric product.

Now that we've established the "why," let's explore the "what" by dissecting the structure of a UX research report.

What is the structure of a UX research report?

To unlock the full potential of a UX research report, it's crucial to comprehend its underlying structure. This section breaks down the components that make up a well-organized report, providing a roadmap for UX researchers:

Structure of a UX research report

Executive summary:

A good UX report format begins with a concise Executive Summary, offering a snapshot of the report's essence. It encapsulates the primary insights, enabling stakeholders to quickly grasp the key takeaways. Keep it brief, focusing on the most critical findings and recommendations.

Clear overview:

  • Provide a brief overview of the research objectives.
  • Summarize the key findings in a few sentences.
  • Highlight the main recommendations that emerge from the research.

Relevance to stakeholders:

  • Tailor the executive summary to address the concerns and interests of diverse stakeholders.
  • Ensure clarity in language, making it accessible to non-technical readers.
  • Emphasize the business impact of the findings and recommendations.

Visual representation:

  • Incorporate visual aids like charts or graphs for a quick visual understanding.
  • Use bullet points to list the main points, enhancing readability.
  • Maintain brevity – aim for a concise summary that can be absorbed at a glance.

Actionable Insights:

  • Clearly outline how the key findings translate into actionable insights.
  • Align recommendations with business goals, emphasizing their practical implications.
  • Strive for a balance between depth and brevity in presenting the executive summary.


  • Ensure that the executive summary serves as a stand-alone document.
  • Craft a compelling narrative that prompts further exploration of the full report.
  • Use plain language, avoiding unnecessary technical terms.


The background section sets the stage by providing context for the UX research. It serves as a foundation for understanding the study's purpose and the environment in which it unfolds.

Research objectives:

  • Clearly define the goals and objectives of the UX research.
  • Offer a brief historical context if relevant to understanding the research scope.
  • Ensure that the background aligns with the overall business context.

User demographics:

  • Include a snapshot of the user demographics to contextualize the findings.
  • Emphasize any significant shifts or patterns observed in user behavior.
  • Keep demographic information succinct and relevant to the study.

Previous insights:

  • Briefly mention any prior research that informs the current study.
  • Highlight how previous findings influenced the current research questions.
  • Maintain focus on relevance, avoiding excessive detail.

Business context:

  • Integrate the UX research background with the broader business context.
  • Explain the importance of the research in addressing business goals.
  • Clarify how the study aligns with strategic objectives.


  • Aim for brevity in presenting the background information.
  • Prioritize key details that directly contribute to understanding the research.
  • Use simple language to enhance accessibility.


The methodology section outlines the approach taken in conducting the UX research. Clarity and transparency are paramount to instill confidence in the UX research process.

Research design:

  • Clearly articulate the research design, whether qualitative, quantitative, or a mix.
  • Detail the methods employed, such as surveys, interviews, or usability testing.
  • Provide a rationale for the chosen approach and methods.

Participant recruitment:

  • Describe the criteria used for participant selection.
  • Specify the sample size and any relevant demographics.
  • Highlight any challenges faced during participant recruitment.

Data collection:

  • Outline the tools and techniques used for data collection.
  • Clarify the duration of the research and any specific considerations.
  • Emphasize adherence to ethical guidelines throughout the process.

Analysis approach:

  • Explain the analytical methods applied to interpret the collected data.
  • Showcase how themes or patterns were identified.
  • Avoid technical jargon and provide clarity in presenting the analysis.

Limitations and mitigations:

  • Acknowledge any limitations in the research design or execution.
  • Discuss strategies employed to mitigate potential biases or challenges.
  • Maintain transparency regarding the study's boundaries.

Key findings:

The key findings section serves as the heart of the UX report, presenting the discoveries made during the research process in a clear and digestible manner.

Top-line discoveries:

  • Begin with a concise presentation of the most impactful findings.
  • Use bullet points or numbered lists to enhance readability.
  • Prioritize findings based on their significance to the research objectives.

User insights:

  • Dive into user behaviors, preferences, and pain points.
  • Support insights with direct quotes or anecdotes from participants.
  • Organize findings into categories for easy comprehension.

Usability challenges:

  • Identify specific usability issues encountered by users.
  • Prioritize challenges based on their severity and frequency.
  • Offer concrete examples to illustrate each usability concern.

Positive feedback:

  • Highlight positive aspects of the user experience.
  • Showcase elements that resonate well with users.
  • Provide evidence, such as positive comments or success stories.

Visual representation:

  • Integrate visual aids, such as graphs or charts, to convey key findings.
  • Use visuals to complement textual descriptions.
  • Ensure clarity and simplicity in visual representation.

Opportunities & recommendations:

Concluding the UX report, the Opportunities & Recommendations section outlines actionable steps based on the key findings, aiming to drive positive change in the user experience.

Opportunities for improvement:

  • Summarize the opportunities identified for enhancing the user experience.
  • Link each opportunity to specific key findings for context.
  • Emphasize the potential impact on user satisfaction and engagement.

Prioritized recommendations:

  • Provide a concise list of actionable recommendations.
  • Prioritize recommendations based on their potential to address key issues.
  • Align each recommendation with specific findings for clarity.

Implementation roadmap:

  • Outline a practical roadmap for implementing the recommendations.
  • Include a suggested timeline and key milestones.
  • Consider resource implications and potential challenges.

Stakeholder roles:

  • Clearly define the roles and responsibilities of stakeholders in implementing recommendations.
  • Highlight the collaborative nature of the proposed changes.
  • Foster a sense of shared ownership for UX improvements.

Measurable outcomes:

  • Specify measurable outcomes to gauge the success of implemented recommendations.
  • Establish key performance indicators (KPIs) aligned with business goals.
  • Foster a results-oriented mindset among stakeholders.

Now that we've outlined the blueprint, let's roll up our sleeves and discuss the art of crafting a good UX research report.

How do you write a good UX research report?

Crafting a good UX research report is an art that involves presenting data with clarity and impact. This section will provide practical tips on how to write an effective UX research report, ensuring that your insights resonate with stakeholders:

Write a good UX research report

Step 1: Understand your audience

Identify stakeholders:

Know who will read your report—designers, developers, product managers. Tailor your language and focus to meet their specific needs.

Speak their language:

Avoid jargon. Use terms familiar to your audience, ensuring everyone can grasp the insights effortlessly.

Step 2: Establish clear objectives

Define purpose:

Outline the goals of your research. Are you solving a specific problem, testing a new feature, or evaluating the overall user experience?

Set clear questions:

Craft concise, specific research questions that guide your investigation and provide focused outcomes.

Step 3: Plan methodologically

Choose methods wisely:

Select UX research methods that align with your objectives. Whether it's interviews, surveys, or usability testing, ensure they address your research questions.

Create a timeline:

Establish a realistic timeline for your research activities. This ensures efficient data collection and analysis.

Step 4: Collecting data

Be observant:

During user interviews or testing, pay attention to both verbal and non-verbal cues. Capture meaningful insights that go beyond what participants explicitly express.

Organize data effectively:

Create a system to categorize and store data. This facilitates seamless analysis and report writing.

Step 5: Analyze with purpose

Identify patterns:

Look for recurring themes and patterns in your data. Connect the dots between participant responses to derive meaningful conclusions.

Stay objective:

Keep your analysis unbiased. Stick to the facts and avoid injecting personal opinions.

Step 6: Communicate findings clearly

Use plain language:

Express findings in simple, straightforward terms. Minimize complexity to enhance understanding.

Visualize data:

Leverage graphs, charts, and diagrams to present data visually. Visual aids enhance comprehension and engagement.

Step 7: Structure your report effectively

Start with a summary:

Begin with a concise overview of your key findings. This primes your audience for the detailed insights to follow.

Organize by themes:

Structure your report around key themes or categories. This helps readers navigate through the information seamlessly.

Step 8: Craft actionable recommendations

Connect findings to action:

Clearly link your insights to actionable recommendations. Provide practical steps that can be implemented to improve the user experience.

Prioritize recommendations:

Highlight the most impactful changes that will yield significant improvements. Prioritization aids in resource allocation.

Step 9: Include user quotes

Humanize your report:

Incorporate direct quotes from users to add a human touch. This not only reinforces your findings but also helps stakeholders empathize with the user experience.

Ensure anonymity:

Protect user privacy by keeping quotes anonymous. Use identifiers like 'Participant 1' instead of names.

Step 10: Review and iterate

Seek feedback:

Before finalizing your report, gather feedback from colleagues or stakeholders. This ensures that your insights are clear and resonate with the intended audience.

Iterate for clarity:

Refine your report based on feedback. Clarify any ambiguous points and ensure that the report is accessible to a wider audience.

With the writing skills honed, let's put theory into practice by exploring real-life examples of UX research reports.

UX research report example

In this section, we'll delve into the examples of UX research reports. The following examples illustrates diverse approaches to reporting, sharing insights into the way reports are structured by different projects and teams:

Example #1: UX report example of a food ordering app

Executive Summary

Our UX research on the recently launched "Eats Now" food delivery app revealed both positive user experiences and areas for improvement. Users praised the platform's sleek interface and efficient ordering process, but highlighted challenges with location accuracy, limited payment options, and unclear information about restaurant wait times. This report outlines key findings and actionable recommendations to optimize the app and enhance user satisfaction.


"Eats Now" is a new food delivery app aiming to provide a seamless ordering experience for busy individuals. We conducted this research to understand user pain points and optimize the app for wider adoption.


We employed a mixed-method approach:

  • Quantitative surveys: 100 users completing an online survey after using the app to assess overall satisfaction, identify specific usability issues, and gather demographic data.
  • Qualitative interviews: In-depth interviews with 20 users to explore their motivations, expectations, and experiences while using the app.
  • Usability testing: Observing 15 users navigating specific core tasks within the app to identify friction points and potential improvements.

Key Findings

  • Positive aspects: Users found the app's design to be visually appealing and easy to navigate. The ordering process was generally considered efficient and intuitive.
  • Pain points: Major frustrations included unreliable GPS location detection, leading to incorrect restaurant suggestions and delivery delays. Users also requested additional payment options beyond credit cards and improved transparency regarding restaurant wait times.
  • Unmet needs: Users expressed a desire for personalized recommendations based on their order history and dietary preferences. Many also wished for a "reorder favorites" feature for frequently chosen meals.

Opportunities & Recommendations

  • Geolocation optimization: Integrate more reliable location tracking services to ensure accurate restaurant suggestions and delivery routing.
  • Payment flexibility: Introduce diverse payment options, including digital wallets and cash on delivery, to cater to broader user preferences.
  • Wait time transparency: Display real-time restaurant wait times within the app to manage user expectations and improve order planning.
  • Personalization features: Develop algorithms to suggest restaurants and dishes based on users' past orders and dietary preferences.
  • "Reorder favorites" function: Implement a user-friendly option to quickly reorder frequently chosen meals, streamlining the ordering process for loyal customers.

By addressing these key findings and implementing the recommended improvements, "Eats Now" can significantly enhance user satisfaction, build user loyalty, and establish itself as a leading food delivery platform.

Example #2: UX report example of an online grocery app

Executive Summary

Our research aimed to understand the pain points users face during the login process in the "Fresh Bites" online grocery app. We conducted interviews and usability testing with 12 target users to identify friction points and potential areas for improvement. Findings revealed confusion around account creation, difficulty remembering login credentials, and frustration with login error messages. We recommend implementing a one-click login option, offering password management tools, and redesigning error messages for better clarity. These improvements can streamline the login process, reduce user frustration, and ultimately increase app usage and user retention.


Fresh Bites is a growing online grocery app that prioritizes convenience and user experience. However, user feedback and app analytics indicated a high drop-off rate during the login process, potentially hindering user adoption and retention. To understand the reasons behind this drop-off and identify opportunities for improvement, we conducted a UX research study.


We employed a mixed-methods approach:

  • Interviews (5 participants): We conducted in-depth interviews with users to understand their overall app experience, specifically focusing on the login process. This helped us uncover their pain points, mental models, and desired functionalities.
  • Usability Testing (7 participants): We observed users as they attempted to log in to the app, noting their interactions, hesitations, and frustrations. This provided valuable insights into the usability of the current login flow.

Key Findings

  • Confusion around account creation: Users were unsure whether they needed to create an account or could use guest checkout. The "Create Account" button was not prominent and the instructions were unclear.
  • Difficulty remembering login credentials: Many users struggled to remember their passwords or usernames due to the lack of password management tools and repetitive login screens.
  • Frustration with error messages: Vague and unhelpful error messages led to confusion and frustration when login attempts failed. Users often felt unsure how to resolve the issue.

Opportunities & Recommendations

  • Implement a one-click login option: Offer social media or email logins to eliminate the need for password creation and reduce friction.
  • Integrate password management tools: Allow users to save login credentials securely within the app, reducing the need for memorization.
  • Redesign error messages: Provide clear and actionable information in case of login failures, guiding users towards solutions.
  • Simplify the login flow: Streamline the login process by reducing the number of steps and ensuring a clear visual hierarchy.

Next Steps

The next step is to prioritize these recommendations based on feasibility and impact. We propose A/B testing different login flow variations to measure their effectiveness and user satisfaction. By implementing these improvements, we can create a more seamless and user-friendly login experience for Fresh Bites app users, potentially boosting user engagement and retention.

Alternatively, explore these sample presentations for inspiration:

1) Template for Presenting User Research Findings (Slide Deck) — Offered by User Interviews: Slide decks, known for their adaptability as both synchronous and asynchronous documents, are a popular choice for communicating user research findings. They provide flexibility to incorporate mixed-media elements such as charts and videos, catering to the depth or brevity required.

2) Example of a User Research Report (Debrief) — Created by Steve Bromley: Witness a presentation utilized by User Researcher Steve Bromley to debrief stakeholders on research findings. Steve Bromley, also featured on Awkward Silences, shares insights through this illustrative example.

3) Template for Summarizing Findings (with Examples) — Presented by Condens: Condens's blog offers an effective structure for presenting research findings, complete with a downloadable example deck.

Now that we've seen the reports in action, it's time to discuss the art of presentation in the final section.

How to present a UX research report: 5 ways

Presenting your UX research findings is a crucial aspect of the research process. This section will outline five effective ways to present a UX research report, ensuring that your insights captivate and resonate with your audience:

1) Workshops: for real-time, collaborative reports

In UX research, workshops provide an ideal setting for sharing findings. Conducted in real-time, these sessions enable collaborative engagement. 

Team members actively participate, fostering discussion and brainstorming. Use interactive tools like whiteboards for visual aids. 

This approach encourages collective understanding and immediate product feedback. It's efficient and ensures that insights are comprehended in a group setting, enhancing the potential for actionable outcomes.

5 types of UX report workshops
Source: NNGroup

2) Knowledge bases: for self-serve UX research reports

Building a knowledge base is crucial for self-serve accessibility. Centralize your UX research reports in an easily navigable repository. 

Categorize findings logically, making it effortless for team members to access information independently. This method promotes autonomy, as individuals can retrieve insights as needed, reducing dependence on centralized presentations. 

Regularly update the knowledge base to keep information current and relevant, ensuring team members stay informed without constant assistance.

Knowledge base for UX research report
Source: UXplanet

3) Presentations/slide decks: great for the PAS framework

Utilize presentations or slide decks for a clear and structured approach, aligning with the Problem-Agitate-Solution (PAS) framework. 

Begin by highlighting the identified problem, stirring engagement. Agitate by presenting user pain points, creating a shared sense of urgency. Finally, propose solutions, aligning with research findings. This format simplifies complex information, aiding comprehension. 

Ensure visuals are clear and concise, emphasizing key insights. Presentations are an effective way to guide teams through the research journey, fostering understanding and facilitating informed decision-making.

UX research report presentation slides
Source: UXtweak

4) Pre-recorded video: for better knowledge retention

Leverage pre-recorded videos to enhance knowledge retention. Delivering insights through a visual medium reinforces key points. 

Break down findings into digestible segments, ensuring clarity. Videos allow team members to revisit information at their pace, aiding comprehension. Incorporate real user interactions and interviews to provide a human touch. 

This method accommodates diverse learning styles and allows for flexibility in consumption. Pre-recorded videos contribute to a comprehensive understanding, fostering a deeper connection with the research outcomes.

Pre-recorded video for UX research report presentation

5) Direct and simple sharing

For quick dissemination, opt for direct and simple sharing methods. Share findings through concise messages, avoiding unnecessary complexity. 

Utilize channels like email, messaging apps, or project management tools. Direct sharing ensures information reaches relevant stakeholders swiftly. Keep communication straightforward, emphasizing key takeaways. 

This approach is especially effective when time is of the essence, enabling teams to stay informed without delays. By embracing simplicity in sharing, you streamline the distribution process, maximizing the impact of your UX research reports.

UX research report direct presentation
Source: UXtweak


In conclusion, crafting a compelling UX research report involves clear writing and effective presentation. 

Present insights using simple language, ensuring accessibility for all team members. Remember, the goal is to convey information without unnecessary complexity. 

When delivering your findings, focus on key points and actionable recommendations. A well-crafted report not only communicates your research effectively but also enhances collaboration within the team. 

Keep it concise, emphasize user-centric insights, and foster a user-friendly experience not only in your research but also in how you share it.

FAQs related to UX research report

How do you write a research statement for UX?

To craft a research statement for UX, clearly define the problem you aim to solve. Start with a concise overview of the project, followed by the research objectives. Briefly outline the target audience and their needs. Be specific about the methods and tools you'll use. Clearly state the expected outcomes and benefits. Keep it focused and straightforward, ensuring it serves as a roadmap for your UX research.

How do you summarize UX research?

Summarizing UX research involves distilling key findings into a digestible format. Begin with a brief introduction, highlighting the research goals. Present the methods used and provide context for the study. Share the main insights discovered during the research process. Include user quotes or anecdotes to add depth. Conclude with actionable recommendations. Keep the summary concise, emphasizing clarity and relevance for stakeholders who may not be familiar with the detailed aspects of the research.

What are the five steps of UX research?

1) Define objectives: Clearly outline the goals of your research, specifying what you aim to achieve.

2) Plan methods: Choose appropriate research methods based on your objectives. This may include surveys, interviews, or usability testing.

3) Collect data: Execute the planned methods, gathering relevant data from users to inform your research.

4) Analyze findings: Evaluate the collected data, identifying patterns, trends, and insights that address your research objectives.

5) Report and recommend: Communicate your findings in a comprehensive report. Include actionable recommendations to guide design improvements. Ensure your report is accessible and easily understood by diverse stakeholders.